Your Community College Solution

Need to Request a Transcript?

Electronic Transcript Procedure

Transcripts can be ordered via the Web 24/7 through the National Student Clearinghouse. You can place as many orders as you like in one session using any major credit card. Your card will only be charged after your order has been completed. Order updates are available via mobile text message and will also be emailed to you. You can also track your order online using your email address and order number.

Your signed consent may be required to fulfill your transcript order. For your convenience, a consent form will be generated for your order that you can approve instantly online or return via fax, mail, or as a scanned email attachment.

Requesting a Transcript by Mail or Fax


Click here for the printable Transcript Request Form. If you are unable to download or print the request, follow the directions below to ensure that you include all the required information in a written request.


  • Include social security number.
  • Address where you would like the transcript sent.
  • Payment of $5.00 payable by credit/debit card (Visa, Mastercard, and Discover only), please include expiration date.


Fax request to: (785) 784-7542 – please include phone number for point of contact. We encourage student to call (785) 784-6606 to confirm arrival of fax.


**Students who have a past due balance will not have access to unofficial or official transcripts and will not be permitted to take a course in an upcoming semester, until their past due balance is paid off in full.



Do you have your Social Security Number on file with Barton Community College?


Make sure you have a Social Security Number (SSN) on file with Barton.  If you do not already have a SSN on file a hold will be placed on your account preventing you from obtaining a transcript.  You must provide one of the following documents along with a photo ID in order to correct this situation:


  • A copy of your Social Security Card
  • A copy of the your tax return
  • A photo ID


Visit the Barton Transcript Request & Information page


Questions? Please contact the Enrollment Services Office at (620) 792-9252.

During holiday breaks this process will take longer than usual. We appreciate your patience during this time.



Student Services


Barton Community College